MSC Belgium Privacy Policy & Consent Form

1. Introduction

MSC Belgium values the protection of your personal data. In this statement, we explain how we handle the data of our members in accordance with the General Data Protection Regulation (GDPR).

2. What data do we collect?

To carry out our activities, we collect the following data:

  • Identification data: Surname, first name, date of birth, gender.

  • Contact details: Address, email address, phone number.

  • Administrative data: Membership number, date of joining, payment details.

  • Visual material: Photos and videos taken during association activities.

3. Why do we process this data?

We use your data for the following purposes:

  • Member administration and collection of membership fees.

  • Providing information about activities and newsletters via email.

  • Insurance of members (if applicable via an umbrella organization).

  • Promotion of the association via social media and the website (if you grant consent).

4. Retention Period

Your data will be stored as long as you are a member of the association. After termination of membership, the data will be kept for a maximum of [e.g., 2 years] for administrative purposes, unless the law prescribes a longer period.

5. Your Rights

You have the right at any time to:

  • Access and correct your data.

  • Request the deletion of your data (right to be forgotten).

  • Withdraw your consent for the use of your data.
    To exercise these rights, please contact [Email address Secretary/Privacy Officer].

6. Consent (To be ticked by the member)

By ticking the box on the membership form, you declare that you have read the privacy policy and agree to the following:

  • I consent to the processing of my personal data for membership administration and communication.

  • I consent to the use of targeted photos and videos of me on the association's website and social media channels.

  • I consent to the sharing of my data with the club’s insurance company for the purpose of my insurance.